A Governance meeting can be started by any circle member at any time. A warning will appear if you are not the Circle's secretary, alerting you that you will be serving as the secretary by opening the meeting. Governance Meetings are scheduled by the Circle's secretary and should be announced with plenty of warning so other circle members have a chance to attend. However, if the Secretary is not available, anyone else may serve as the temporary secretary.
If you need to make a change to your organization's structure, it all happens through the Governance meetings in GlassFrog. (Or through Asynchronous Governance for Premium organizations.)
When you first create your GlassFrog organization, you will open a Goverance meeting to create the initial structure of your organization.
You first will need to click on the Circle Name on the Org Chart. From there, click on the "Open Governance Meeting" button in the top right of the circle page:
The open Governance meeting might look something like this:
How do I assign Secretary, Rep Link and Facilitator?